Cities and municipalities

Cities and municipalities

Efficient document generation in government agencies

In municipal administration, there are traditionally many areas in which the volume of written work is very high. Accordingly, the introduction of digital dictation can accelerate the document generation process – by up to 75%. One advantage for the employees is the enormous increase in quality, which simplifies dictation transcription.

Professional solutions for administration

Professional solutions for administration
  • dictate more efficiently and save money with speech recognition in the administrative sector
  • offline speech recognition allowing recordings for users on the move
  • online speech recognition for dictations on the PC
  • barrier-free dictation and transcription solutions
  • protection against the loss of sensitive data via data encryption and PIN

The transition to digital dictation pays both for an individual mayor and his secretarial staff and for a larger organization such as a health or building authority. For each of these cases, Grundig Business Systems can offer an individual speech processing solution.

Cut costs with speech recognition
Municipalities have particularly high volumes of written work. Cutting administrative costs requires solutions that optimize processes such as document generation. The use of speech recognition has proven effective in practice: it allows documents to be simply generated, and it is faster. Speech recognition can take the form of a number of solutions, depending on the method of work those doing the dictation prefer. With DigtaSoft Voice professional, Grundig Business Systems offers a speech recognition application that has been optimized for professional dictation and GBS’s own hardware. You can use it both in combination with a mobile dictation device for off-line recognition and with a dictation microphone for on-line recognition.

More flexibility with off-line speech recognition
If you are out of the office now and again and like to dictate while you are away, we recommend a mobile dictation device such as the Digta 7. It makes the transition to digital dictation especially easy because you are already familiar with the sliding switch from your work with analog Grundig dictation devices, and the “Easy Mode” provides a version of the menu that only displays the most important dictation functions. This allows you to focus completely on dictation. You also profit from Grundig’s acclaimed quality: Our devices are robust and, of course, “made in Germany”.

You can have the speech recognition application convert your recorded dictations into text when you get back to the office. Or you can give your dictation device to your secretarial staff or forward the recordings to them and have the recognition done on their PC. The advantage is that your secretarial staff can immediately make any formatting changes and perform any final editing the document may require.

On-line speech recognition: Dictating at your PC
If you prefer dictation at your PC, the Digta SonicMic 3 USB dictation microphone is an excellent choice for you. This microphone has been optimized for stationary dictation and speech recognition. Nuance, the leading provider of speech recognition solutions, has already tested the Digta SonicMic 3 and given it the highest rating for recognition precision with Dragon NaturallySpeaking.

You can program the function buttons to suit your needs using a simple, self-explanatory configuration tool. For instance, you can activate speech recognition commands or set up hotkeys such as “Microphone on/off”, “Open editing window”, or “Spell that”. Learning the most important speech recognition commands thus becomes unnecessary. You control the software easily with the microphone’s pushbuttons using minimal movements of your thumb and read the dictated text on your PC as it is being recognized by your application, which allows you to perform final editing.

Improve recognition performance with specific vocabulary
To achieve the highest possible recognition precision, the vocabulary stored in the speech recognition application should be attuned to the user’s vocabulary. In addition to DigtaSoft Voice professional, Grundig Business Systems offers the DigtaSoft Voice legal speech recognition application, which contains legal vocabulary. We also adapt the vocabulary to your wishes so that specific technical terms, abbreviations, proper names, etc. are immediately available for use.

Barrier-free dictation and transcription

Our dictation and speech processing solutions are suited to barrier-free dictation and transcription. For dictation, we particularly recommend our dictation microphones, which are simple to manipulate, requiring only the thumb. The function buttons are individually programmable. The software can also be operated with hotkeys. The DigtaSoft Pro transcription software can also be operated entirely with keyboard shortcuts and interacts well with the most popular screen readers. We would be happy to advise you on the government financial assistance available for acquisition and installation.

Protect sensitive data
The protection of personal data has the highest priority in public administration. The solutions from Grundig Business Systems allow you to use automatic 256-bit encryption on a dictation recorded with DSSPro in real time during the dictation process. You can also encrypt unprotected DSS and DSSPro dictations after they have been generated. The dictations are decrypted by the dictation devices and by the DigtaSoft Pro speech processing software given the appropriate password. You can also use a PIN to protect mobile dictation devices of the Digta 7 series from unauthorized access.

Do you have any further questions or would you like to receive an offer ? Don’t hesitate to contact us!

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